Board document management is the process of creating and sharing board materials for meetings. Traditionally, this is done through the distribution of emails and couriers of physical documents. Digital solutions, such as online boards portals, are more efficient and secure in the preparation of meetings, document distribution, and recording board meetings.

Communication is the key to a highly-performing board. That’s why it is important to have access to a software that allows your board to collaborate during the before, during and after-meeting stages and post-meeting, with a collaborative space and voting tools that are digital, and a platform to record meeting minutes.

Board management software is the best way to make sure that your board is prepared for each meeting. This will help your board be more efficient, lessen stress and frustration, and keep everyone focused on the governance.

Prioritize Security

Whether it is sensitive personnel information, documents related to the board, or committee documents the information stored on your board platform ought to be secured. It is vital to select a system for managing documents for your board that puts security first, provides world-class security capabilities and makes it simple for members and administrators to manage permissions.

Your board can organize meetings using a simple dashboard that shows all the upcoming events as well as documents. This will eliminate the time-consuming manual process of finding the most convenient times for all attendees and ensure that everyone is on the same page. This ensures that your board directors have access to the most recent version of your confidential documents. It also reduces the possibility of misplacing paperwork.

http://onlineboardroom.org/creating-a-company-culture-for-security-design/