- 4 October 2023
- By atomedya
Secure document exchange is an activity that involves transferring documents securely between departments and externally with clients. It lets businesses save on manual data entry, reduce the chance that sensitive information is shared with unauthorised individuals or organisations, and protect them from costly cyber-attacks.
The biggest benefit that secure document exchange software can provide is unrivaled security, offering an impenetrable barrier against hackers and cyber attacks as well as human error that can be found with sending confidential information via email. The majority of software is designed to be compliant with a variety of industry regulations such as GDPR. They also include two-factor authentication, digital audit trail and more essential features to protect customer data and avoiding the costly consequences of a data breach.
Another benefit is the time savings aspect. In team members being able to share information faster with customers, you will save significant amounts of time and funds throughout your company.
In addition, the ability to edit documents offline and sync changes after connected, in conjunction with integrated feedback and approvals, removes the need for long email threads and improves the speed of work. Automated email signature reminders can be scheduled to ensure that important projects do not get lost in the shuffle and also ensures that version control ensures everyone is working with the most recent version. Secure portals are able to be developed for clients, which will reduce setup and administration, whilst allowing them to view and download specific files.